Facilities maintenance management software
- Maintenance plan total for the year
- $70,500
- Preventive tasks in the year
- 600
- Technician hours in the year
- 900
Every figure on this page is computed from the inputs entered, by the method stated below it. FMlane publishes no code requirement, no standard's interval, no breakdown rate and no replacement value: the intervals, the rates and the avoidance assumption are yours, and the defaults are a worked example to replace with your own figures. The condition index bands quoted in the prose are sourced in research/data/claims.tsv.
Facilities maintenance management software is searched for by the manager running more than one building, or one big one, who needs the maintenance managed rather than merely logged: the preventive schedule across a campus, the work orders per building, the contractors per system, and one budget that adds it all up. Management means the arithmetic is done before the money is asked for, not after it has been spent. The year's plan is the asset count times the interval times the hours and the rate, plus the parts, plus the specialist visits for the lift, the fire system and the boiler; the plan per building is the same sum per building. This guide is about what managing maintenance across facilities has to keep and work, and the free facility maintenance plan worksheet on this site prices a year of preventive tasks from your own figures, per building or for the lot, with no account.
Try the free condition index worksheet Free to use. No account, no card, no trial clock.
One register per building, one schedule across them
Each building keeps its own assets, replacement value and condition; the preventive schedule runs across all of them so the crew's month is one list. The worksheet prices one building at a time; run it per building and add the totals, or enter the campus count and price the whole schedule at once.
Contractors per system, priced into the plan
The lift, the fire alarm, the boiler and the sprinkler come with statutory or specialist visits bought in from a contractor. They are a fixed line in the year's plan rather than hours and parts, so the worksheet takes the contractor total as its own input and adds it to the in-house labor and parts before dividing by the assets.
The plan as the budget request, and the work orders as the proof
The year's plan is the budget request; the work orders filed through the year are the proof it was spent as planned. Managed properly the two reconcile: tasks planned against tasks done, per building. The paid plan keeps the work orders against the assets and the buildings so the reconciliation is a report rather than a hunt.
Facilities maintenance management software: common questions
What is the difference between facilities maintenance management software and a CMMS?
A CMMS is the record: assets, schedules and work orders. Management software is the same record plus the arithmetic that turns it into a plan, a budget and a reconciliation across buildings. FMlane works the arithmetic free on the page and FMlane Pro keeps the record for every building.
Can the plan be priced per building?
Yes. Enter one building's scheduled assets, interval, hours, rate, parts and contractor total and the worksheet returns that building's tasks, hours, labor, parts and plan total. Repeat per building, or enter the campus totals for one figure. The worked example prices one building at $70,500.
Does the software set the maintenance interval?
No. The interval comes from the manufacturer, your own failure history or your engineer, and FMlane publishes no standard. The worksheet takes whatever interval you enter, quarterly as 4 or monthly as 12, and prices the year from it.
FMlane Pro
Keeping what you make
The worksheets are free forever. Pro turns them into the record: every asset kept against the building with its condition and its last visit, every work order filed with its status and who did it, the preventive schedule with what is due, your name and logo on the paperwork, no watermark, and an export when the auditor, the board or the insurer asks.
- Download as PDF
- No FMlane watermark
- Save every worksheet and reopen it later
- Your organisation's name and logo on the paperwork
- Export every assessment and plan in one go
- Preventive-due and overdue reminders emailed to your technicians
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$24per month, whole team
Start FMlane Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for Facilities maintenance management software?
Tell us what your maintenance plan needs and we will tell you straight whether FMlane Pro does it today, whether it is coming, or whether you need an engineer instead. A person reads these and replies.
Cite or embed this figure
On the worked example, a building with 150 scheduled assets, four visits a year, 1.5 hours a visit at $45 an hour and $20 of parts costs $40,500 of in-house labor and $12,000 of parts, $70,500 with $18,000 of contractor visits, $470 an asset for the year.
Facility maintenance plan (Maintenance plan total for the year): $70,500, FMlane, worked example.
Cite as: "Facilities maintenance management software, FMlane", updated 2026-09-04, https://fmlane.com/facilities-maintenance-management-software/.