Facility maintenance app
- Net saving for the year, programme paid
- $21,300
- Reactive repair cost for the year, as things stand
- $153,000
- Preventive programme cost for the year
- $70,500
Every figure on this page is computed from the inputs entered, by the method stated below it. FMlane publishes no code requirement, no standard's interval, no breakdown rate and no replacement value: the intervals, the rates and the avoidance assumption are yours, and the defaults are a worked example to replace with your own figures. The condition index bands quoted in the prose are sourced in research/data/claims.tsv.
A facility maintenance app is what the technician and the manager both want on a phone: the work order for the asset in front of them, what was done last time, and a way to mark it done without going back to the office. What the app has to be good at is the arithmetic behind whether the preventive visit was worth making, because that is the case the manager makes for the crew's time every year. Breakdowns per asset times the cost of a breakdown, parts, labor and the downtime, is what reactive repair costs as things stand; the preventive programme per asset times the assets is what prevention costs; the breakdowns the programme avoids, at your own assumption, is the saving. This guide is about what a facility maintenance app has to keep and work, and the free facility preventive maintenance worksheet on this site sets the breakdown cost against the programme cost from your own figures with no account.
Try the free condition index worksheet Free to use. No account, no card, no trial clock.
The work order on the phone, against the asset
The app opens on the asset, shows the open work order and the last three visits, and lets the technician mark it assigned, done or deferred with a note. Filed against the asset rather than typed into a message, that visit becomes the history the next breakdown call reads. The paid plan keeps every work order against its asset and building.
Breakdowns counted, so reactive cost is a figure and not a feeling
Every reactive work order is a breakdown, and the history counts them per asset per year. Times the cost of a breakdown, parts and labor and the downtime, that count is what reactive repair costs as things stand. The worksheet takes the count and the cost; the app keeps the work orders the count comes from.
The case for the programme, worked on the same figures
The programme cost per asset comes from the maintenance plan worksheet: tasks, hours, rate and parts. Against it goes the share of breakdowns the programme avoids, which is your own assumption from your own history and nobody's published rate. Reactive cost less the avoided share, less the programme, is the net saving, positive or negative.
Facility maintenance app: common questions
Does a facility maintenance app replace the CMMS?
The app is the CMMS on a phone: the same assets, work orders and schedule, filed against the building. FMlane Pro is one workspace on any device at $24 a month for the whole team; the free worksheets need no app and no account at all.
How do I work out whether preventive maintenance saves money?
Assets times breakdowns per asset times the cost of a breakdown is reactive cost now. Assets times programme cost per asset is the programme. Your own avoidance assumption, as a percentage, cuts the reactive cost; what is left after the programme is paid is the net saving. On the worked example it is $21,300 on 150 assets.
What avoidance rate should I use?
Your own, from your own breakdown history before and after preventive visits on the assets you know best. The worked example uses 60% to show the arithmetic and nothing more; FMlane publishes no rate and the worksheet accepts any figure from 0 to 100.
FMlane Pro
Keeping what you make
The worksheets are free forever. Pro turns them into the record: every asset kept against the building with its condition and its last visit, every work order filed with its status and who did it, the preventive schedule with what is due, your name and logo on the paperwork, no watermark, and an export when the auditor, the board or the insurer asks.
- Download as PDF
- No FMlane watermark
- Save every worksheet and reopen it later
- Your organisation's name and logo on the paperwork
- Export every assessment and plan in one go
- Preventive-due and overdue reminders emailed to your technicians
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$24per month, whole team
Start FMlane Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for Facility maintenance app?
Tell us what your maintenance plan needs and we will tell you straight whether FMlane Pro does it today, whether it is coming, or whether you need an engineer instead. A person reads these and replies.
Cite or embed this figure
On the worked example, 150 assets at 1.2 breakdowns a year and $850 a breakdown cost $153,000 in reactive repair; a programme at $470 an asset costs $70,500 and, avoiding 60% of breakdowns, cuts reactive cost to $61,200 for a net saving of $21,300 in the year.
Facility preventive maintenance (Net saving for the year, programme paid): $21,300, FMlane, worked example.
Cite as: "Facility maintenance app, FMlane", updated 2026-09-04, https://fmlane.com/facility-maintenance-app/.