Facility preventive maintenance
- Net saving for the year, programme paid
- $21,300
- Reactive repair cost for the year, as things stand
- $153,000
- Preventive programme cost for the year
- $70,500
- Breakdowns avoided in the year
- 108
Every figure on this page is computed from the inputs entered, by the method stated below it. FMlane publishes no code requirement, no standard's interval, no breakdown rate and no replacement value: the intervals, the rates and the avoidance assumption are yours, and the defaults are a worked example to replace with your own figures. The condition index bands quoted in the prose are sourced in research/data/claims.tsv.
The figures above start from a worked example ($21,300). Change any input and the answer updates as you type.
Download the Facility preventive maintenance worked example (CSV)
This is a facility preventive maintenance worksheet that works the case for a programme from your own history. Assets times breakdowns per asset a year times the cost of a breakdown, parts, labor and downtime, is reactive repair cost as things stand. Assets times the programme cost per asset is what prevention costs for the year. Your own assumption for the share of breakdowns the programme avoids cuts the reactive line, and what is left after the programme is paid is the net saving, positive or negative. Every figure is yours; the worksheet publishes no breakdown rate and no avoidance rate. Free, on the page, no account; the paid plan keeps the work orders the breakdown count comes from.
Reactive cost as things stand
150 assets at 1.2 breakdowns a year is 180 breakdowns; at $850 a breakdown, parts, labor and downtime together, that is $153,000 of reactive repair in the year. The breakdown count is your own, from your reactive work orders, and the cost per breakdown is your own too; a plant with downtime in it will enter a much larger figure.
The programme, and the breakdowns it avoids
The programme cost per asset comes from the maintenance plan worksheet, $470 on the worked example, so 150 assets is $70,500 of prevention for the year. The avoidance assumption, 60% on the worked example, is yours from your own before-and-after history: 180 breakdowns at 60% is 108 avoided, and the worksheet publishes no rate of its own.
The net saving, which can be negative
108 avoided breakdowns at $850 is $91,800 off the reactive line, leaving $61,200; less the $70,500 programme, the net saving is $21,300 for the year. With fewer breakdowns, a cheaper breakdown or a dearer programme the figure goes negative, and that is a finding about the building rather than a fault in the arithmetic; the interval or the scope is the manager's to change.
Facility preventive maintenance: common questions
Is preventive maintenance always cheaper than reactive?
No, and the worksheet shows when it is not: a negative net saving means the programme costs more than the breakdowns it avoids at your assumption. On the worked example it saves $21,300 on 150 assets; on a building with few or cheap breakdowns it may not. The figures are yours and the answer follows from them.
Where do the breakdown count and cost come from?
From your own reactive work orders: how many per asset a year, and what each cost in parts, labor and downtime. FMlane publishes no breakdown rate and no cost; the worked example's 1.2 breakdowns and $850 are there to show the arithmetic. FMlane Pro keeps the work orders the count is taken from.
What avoidance percentage should I enter?
Your own, from breakdown history before and after preventive visits on assets you know. The worksheet accepts anything from 0 to 100% and publishes no rate; the worked example uses 60% to show the arithmetic and nothing more.
FMlane Pro
Keeping what you make
The worksheets are free forever. Pro turns them into the record: every asset kept against the building with its condition and its last visit, every work order filed with its status and who did it, the preventive schedule with what is due, your name and logo on the paperwork, no watermark, and an export when the auditor, the board or the insurer asks.
- Download as PDF
- No FMlane watermark
- Save every worksheet and reopen it later
- Your organisation's name and logo on the paperwork
- Export every assessment and plan in one go
- Preventive-due and overdue reminders emailed to your technicians
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$24per month, whole team
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Cite or embed this figure
Facility preventive maintenance (Net saving for the year, programme paid): $21,300, FMlane, worked example.
Cite as: "Facility preventive maintenance, FMlane", updated 2026-09-04, https://fmlane.com/tools/facility-preventive-maintenance/.