Facility maintenance software
- Maintenance plan total for the year
- $70,500
- Preventive tasks in the year
- 600
- Technician hours in the year
- 900
Every figure on this page is computed from the inputs entered, by the method stated below it. FMlane publishes no code requirement, no standard's interval, no breakdown rate and no replacement value: the intervals, the rates and the avoidance assumption are yours, and the defaults are a worked example to replace with your own figures. The condition index bands quoted in the prose are sourced in research/data/claims.tsv.
Facility maintenance software is what a maintenance manager searches for on the day the spreadsheet stops being enough: the asset list is in one tab, the preventive dates in another, the work orders in an inbox, and the budget request is due. What the software has to hold is not complicated. Every asset in the building with its condition and its last visit, every work order against the asset it was raised on with a status and a name, the preventive schedule with what is due this month, and the arithmetic that turns all of it into a plan the finance office will sign: how many tasks, how many hours, what the parts cost, what the contractors cost. This guide walks what facility maintenance software has to keep and work, and the free facility maintenance plan worksheet on this site prices the year from your own asset count, interval, hours, rate and parts with no account.
Try the free condition index worksheet Free to use. No account, no card, no trial clock.
The asset register: what exists and what state it is in
The register is the clause the rest of the software reads from: every boiler, air handler, pump, panel, lift and roof section, where it is, what it would cost to replace, and its condition on the last visit. The worksheet takes the count of assets on the schedule and returns the year's tasks; the software keeps the list the count comes from.
The preventive schedule: what is due, how often, and what it costs
Each asset carries an interval, quarterly or monthly or annual, and each visit carries hours and parts. Multiply through and the schedule becomes a budget: tasks, hours, labor and parts for the year. The interval is yours, from the manufacturer or your own history; the worksheet publishes no standard and the software keeps whichever you set.
The work orders: raised, assigned, done or deferred, against the asset
A work order is one job on one asset with a status and a name. Filed against the asset rather than in an inbox, it becomes the asset's history: when the boiler was last serviced, who did it, what it cost, what was deferred and why. The paid plan keeps every work order against the asset and the building it belongs to.
Facility maintenance software: common questions
What does facility maintenance software actually do?
It keeps the asset register, the preventive schedule and the work orders in one place, filed against each other, and works the arithmetic that turns them into a plan and a budget: tasks, hours, labor, parts and contractor cost for the year. FMlane does the arithmetic free on the page; FMlane Pro keeps the record.
Is there free facility maintenance software?
The worksheets on this site are free and need no account: the year's plan from assets, interval, hours, rate and parts; the condition index from backlog and replacement value; the backlog by system; and breakdowns against a programme. Keeping assets and work orders against the building is FMlane Pro at $24 a month for the whole team.
How is facility maintenance software priced?
Most maintenance suites charge per user per month: UpKeep Essential is $24 per user per month and Premium is $55 per user per month, read from upkeep.com/pricing on 2026-09-04. FMlane Pro is $24 per month for the whole team, however many technicians and buildings, billed monthly.
FMlane Pro
Keeping what you make
The worksheets are free forever. Pro turns them into the record: every asset kept against the building with its condition and its last visit, every work order filed with its status and who did it, the preventive schedule with what is due, your name and logo on the paperwork, no watermark, and an export when the auditor, the board or the insurer asks.
- Download as PDF
- No FMlane watermark
- Save every worksheet and reopen it later
- Your organisation's name and logo on the paperwork
- Export every assessment and plan in one go
- Preventive-due and overdue reminders emailed to your technicians
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$24per month, whole team
Start FMlane Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for Facility maintenance software?
Tell us what your maintenance plan needs and we will tell you straight whether FMlane Pro does it today, whether it is coming, or whether you need an engineer instead. A person reads these and replies.
Cite or embed this figure
On the worked example, 150 assets on a quarterly schedule at 1.5 hours a task, $45 an hour and $20 of parts is 600 tasks, 900 technician hours and a plan of $70,500 for the year with $18,000 of contractor visits in, $470 an asset.
Facility maintenance plan (Maintenance plan total for the year): $70,500, FMlane, worked example.
Cite as: "Facility maintenance software, FMlane", updated 2026-09-04, https://fmlane.com/facility-maintenance-software/.