Facility managment software is one of the most typed misspellings in this category, and it is typed by exactly the person the software is for: somebody at a desk in a plant room, on a phone, between two jobs, who wants the thing that keeps the building's record rather than a lesson in spelling. The answer is the same either way, so here it is without the detour. The category is a record of what the building contains, what condition each part is in, what is due, and what was done, and it is worth judging on how well it holds those four rather than on the size of its feature list.
What the search is usually really asking
Almost nobody types this while browsing. It gets typed when a spreadsheet has just failed somebody in front of other people: a request for the last service date that nobody can answer, a budget meeting that needs a backlog figure, an inspection that wants a history. So the useful answer is not a definition, it is which of those situations the product removes. If you are here because of the budget meeting, the number you need is the backlog against the replacement value, and our free condition assessment worksheet works it on the page from your own figures.
The four things worth checking, in order
An asset list that carries the interval on the asset, including an asset with two different intervals. A due date that derives itself when work is closed late rather than being typed. A history that files against the asset rather than into a monthly folder. And an export that gives you the list, the history and the schedule as files rather than as a report. A product that does all four is a record. One that does three is a spreadsheet with better manners.
What it will not do, whatever it is called
No product here can tell you what interval your plant should be on, what a code requires of your building, or what an engineer would set as a tolerance. Those belong to the duty the equipment is under, the manufacturer, your insurer and your own competent person. Software holds the interval you decide and makes everything downstream follow from it, which is a smaller claim than most marketing makes and the only one that survives contact with a real building.
Questions people ask about facility managment software
Is facility managment software a different product?
No. It is the same category as facility management software; the spelling is simply the one people type in a hurry. Searching either way lands on the same products.
Where should somebody with a spreadsheet start?
With the number somebody is going to ask for. Work the backlog and the condition index from your own deficiency list first, on paper or in a free worksheet, then decide whether the record needs to move. Buying software before you know the figure usually produces a tidier spreadsheet.
Does the free version do the arithmetic?
Yes. The worksheets on this site work the condition index, the backlog by building system, the cost of a year of preventive tasks and the cost of breakdowns against a program, free and with no account. The paid plan is about keeping the record afterwards.